Can you picture customer service without telephones? This technology was invented in by Alexander Graham Bell and certainly made it easier for customers to communicate with businesses. Before the , the only way to contact a business was to physically visit and meet with staff or to send a letter or other form of post. Of course, it's far easier to ignore a letter sent from an irritated customer far away. The (eventually) is what empowered the customer to reach the businesses they dealt with regardless of location and time.
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In the decades since, customer service has developed through similar technological milestones. This evolution includes switchboards, rotary dial phones, call centers, interactive voice response systems, , social media, and AI-supported customer interactions. However, the biggest shift in customer service might not be technology at all. Rather, it's the general concept of customer service as a two-way conversation.
There's no doubt that customer service is essential to attracting and retaining customers. Studies state that up to 35% of customers are willing to switch companies due to poor customer service experiences.
Simply put, today's consumer approaches brand relationships differently than in the past. For context, consider that more than 60% of consumers (and 75% of B2B buyers) expect the business to know exactly what they need.
Strategic service companies understand this and have tools and processes to build customer profiles and anticipate needs. One straightforward strategy is two-way customer service, based on two-way communication. In two-way communication, 'both sender and receiver listen to each other, gather information, and are willing to make changes to work together in harmony.' This works because it treats customer service calls as opportunities to show empathy and react in a human, non-robotic manner. When customers feel comfortable with the conversation, the company has an easier time building a profile of their needs.
Customer needs can change rapidly and for many reasons. Some may include seasonality, presence within the sales funnel, products/services used, and even demographic information like age and location.
Customer relationship management (CRM) systems effectively house historical customer patterns and preferences. CRMs aren't the only way to gather that information though. For example, automated service questionnaires allow the business to ask questions about the overall experience and specific actions that take place within the sales funnel.
Listening to customers is one of the most critical things a business can do, but it's only half of the equation when it comes to two-way customer service. You must also act on what you hear ' and promptly.
The first step in two-way customer service is letting the customer know that you hear them by acknowledging the problem. Responding to their concerns with empathy can go a long way toward easing any tension. Another significant aspect of two-way customer service is keeping the customer apprised of status updates. There are many different software solutions that can automate this, delivering a short update via message, text, or . An informed customer is more likely to feel like their problem is being prioritized.
Of course, the goal with any customer service complaint should be to rectify the situation. Once that has happened, close the loop and follow up with the customer to ensure their needs have been met. Consider this step the finishing touch on a successful two-way customer service scenario. In many cases, problems experienced by utility customers involve service interruptions for essentials like power, water, or gas. Still, by emphasizing two-way communication, your customer service team can play a monumental part in creating brand advocates for your utility.
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As today's consumers have an almost limitless choices when seeking to buy products and services, one of the best ways for businesses to differentiate themselves is to create personalised, interactive, and intimate conversational experiences. To this end, the global spend on conversational commerce channels is expected to reach $290 billion by .
With 54% of adults saying they find traditional forms of communication frustrating, it's clear that one-way modes of communication are no longer enough. Consumers yearn for real-time, two-way conversations that enable seamless interactions and customised engagement. Thankfully, messaging platforms such as , Viber, and SMS have emerged as powerful channels for brands to establish meaningful and reciprocal connections with their customers. This blog delves into the significance of two-way conversations and explores the benefits they bring to both customers and brands. We will also look at the features of each platform and provide insights on how brands can effectively leverage them.
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In today's competitive market, businesses that understand and cater to their customers' unique individual needs stand out by making customers feel heard, understood and valued. Two-way conversations enable a new level of personalisation, allowing companies to offer tailored recommendations, exclusive offers, and highly relevant personalised content. If you're wondering how important this type of personalisation is, bear in mind that recent McKinsey research shows that a massive 71% of consumers expect companies to deliver personalised interactions and 76% of those get frustrated when this doesn't happen. By engaging customers in meaningful conversations, brands can combat this frustration and create memorable experiences that foster loyalty and advocacy.
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Moreover, these messaging platforms provide customers with convenient channels to initiate the conversation with their favourite brands themselves. Whether they have queries, issues, or feedback, customers appreciate the immediacy and accessibility of two-way conversations. Real-time support enhances customer satisfaction and builds trust in the brand, creating a hyper-personalised and extremely positive CX.
Another advantage of two-way conversations is the empowerment it gives customers. By seeking customer feedback and opinions, brands demonstrate a commitment to understanding and meeting customer expectations. This collaborative approach builds stronger relationships and strengthens brand loyalty.
Two-way conversations offer several benefits for businesses as well. Firstly, they foster deeper connections with customers, leading to increased engagement rates. Through interactive discussions, brands can gather valuable insights about customer preferences, pain points, and emerging trends. These insights enable brands to make data-driven decisions and refine their marketing strategies, ultimately driving business growth.
Furthermore, real-time communication on messaging platforms allows brands to promptly address customer concerns and resolve issues efficiently. Exceptional customer service builds a reputation for reliability and responsiveness, leading to increased customer satisfaction and loyalty. Businesses that embrace two-way conversations demonstrate a customer-centric approach, setting themselves apart from competitors and positioning themselves as industry leaders.
A/B testing is a powerful marketing technique that allows organizations to experiment with different versions of their messaging or offers to determine which one resonates better with their audience. Two-way conversations present an excellent opportunity for organizations to conduct A/B testing effectively. By engaging in personalized conversations with customers through messaging apps like , Viber, and SMS, brands can send different variations of their messages or offers to segmented groups of customers. They can then analyse the responses, feedback, and engagement levels to identify the most effective approach. This real-time feedback loop enables organizations to gather valuable insights, refine their marketing strategies, and optimize their messaging for maximum impact, resulting in improved customer engagement, conversion rates, and overall marketing effectiveness.
To enable effective two-way conversations, organisations can leverage the unique features of each of the platforms that are most popular with their target consumers. They can utilise the special features of Business API, such as automated replies, chat templates, and message tags. By integrating with customer relationship management (CRM) systems, brands can focus on loyalty building personalised responses, whilst automating more routine interactions for speed and efficiency.
Viber Business Messaging provides brands with the opportunity to engage in two-way conversations with customers. Viber enables AI chatbot integration, rich media messaging, community spaces and loyalty programs, allowing brands to create immersive experiences, deliver targeted promotions, and ensure instant support to create a genuine bi-directional rapport with customers on an individual and group basis.
Despite the rise of messaging apps, SMS remains a popular and effective medium for two-way communications. A Mobilesquared report reveals that SMS is a preferred communication channel for 66% of respondents, taking second place right after with 73% of responses. Brands can leverage the benefits of shortcodes, keywords, and automated responses to engage customers in interactive conversations. SMS also offers the advantage of reaching a wide customer base, regardless of their smartphone capabilities or internet connectivity.
For managing multiple messaging apps, and data, and ensuring a seamless customer experience, a Communication Platform as a Service (CPaaS) is a valuable solution. CPaaS provides a unified platform that integrates all the most popular messaging apps like , Viber, and SMS, allowing brands to centralise their communications and streamline their operations. CPaaS provides a single interface to manage multiple messaging apps, eliminating the need for separate tools or platforms. This centralised approach simplifies operations, reduces complexity at scale, improves insights and analytics, strengthens security and compliance, and saves time and resources for organisations. According to recent CPaaS research by Mobile Squared, in , 88% of total CPaaS spend was on one-way channels, with the remaining 12% on two-way engagement channels. By , spend on two-way engagement channels had increased to 19.9%. This is expected to increase to 31.2% by .
Two-way conversations have numerous use cases that benefit organisations in different sectors. eCommerce brands can leverage them to send personalised offers based on customer preferences, provide real-time order updates, respond to customer queries about products, and gather feedback to enhance the online shopping customer experience (CX). This leads to increased customer satisfaction, repeat purchases, increased upselling and cross-selling and higher overall conversion rates, whilst also boosting loyalty and referrals. Similarly, in retail, by engaging in two-way conversations, brands can send tailored recommendations, assist customers in finding products, and offer exclusive discounts to VIP customers. This personalised approach enhances customer engagement, drives footfall to physical stores, reduced friction between online and bricks and mortar shopping, and boosts sales.
Two-way conversations allow financial institutions to provide real-time account updates, address customer-initiated queries regarding transactions or account information and offer personalised financial advice when requested ' which is particularly useful in times of economic disruption. This fosters trust, strengthens customer relationships, and promotes loyalty.
As customers increasingly seek hyper-personalised and interactive experiences, organisations must adapt to meet their evolving expectations. Two-way conversations facilitated by messaging platforms like , Viber, and SMS, and managed centrally with CPaaS, offer immense opportunities for businesses to engage customers in meaningful conversations. By leveraging the benefits of personalisation, convenience, empowerment, and collaboration, brands can create memorable experiences and foster longer lasting customer relationships. Moreover, two-way communications provide brands with invaluable insights, improved customer service, enhanced brand image, and a competitive edge. Embracing the power of two-way conversations is no longer an option but a necessity for forward-thinking brands that aim to thrive in today's dynamic marketplace during the current cost-of-living crisis and beyond.
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